FollowMe Printing - Printing, Copying, Fax, E-mail, Security & Access Control from Ringdale

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FollowMe^®

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FollowMe^® Document Output Management • Secure and Auditable Copy, Fax & Print

Product Overview

FollowMe® is a roaming, secure printing, accounting and print audit solution offering many benefits to companies of all sizes that may require its printer roaming capabilities and ensure printing security. It provides accounting for all printers' and copiers' usage so that automatic reports can be generated for users, cost centers, cost codes, and printers.

Secure printing and printer access control have been a requirement to many companies for a number of years. FollowMe® has been developed as a fast and easy to install solution that is easily managed and upgraded.

FollowMe® supports all industry standard printers in the world. FollowMe® devices are also available for many printers that have internal interface slots such as Hewlett-Packard (HP), Kyocera and Mutoh.

FollowMe is designed to enhance, track and secure document output without requiring major changes to the existing network infrastructure or printer hardware. That means organizations can post-audit their printer use and improve the cost-effectiveness of document output while leveraging existing investments in technology.

Benefits of FollowMe^®
•	Works with any copying or printing device (e.g. copier/printer or MFP) as well as Digital Senders
•	Controlled Copying and Printing
	-	Restrict access using PIN or your existing proximity, magnetic, smart cards or biometric identification
	-	Control copying and printing to curb wastage of paper and consumables
	-	Restrict copier/printer/MFP usage based on time, paper size or colour criteria
•	Convenient Printing
	-	Collect from any location see movie
	-	Print across the LAN, WAN or Internet
•	Monitor and log copier/printer/MFP usage
	-	Full accounting on a per user, cost centre and printer basis
	-	Client codes accounting on a per client basis
•	Personal Printing
	-	Turning network printers/MFP's into personal printers
	-	Account for and audit LPT/COM/USB printing
•	Solution requiring minimal set up and ongoing maintenance
•	Complete hardware/software package
•	Significant Cost Savings
•	Reduced carbon footprint! see article on Sustainability
•	A quieter and more sustainable office!

Features
•	Plug and Play technology see E-Line
•	Simple to use and install with intuitive user interface
•	Compatible with all MFP's and network printers
•	Low initial installation cost
•	All hardware and software included
•	Utilises printers existing network connection
•	Complete management and accounting package
•	Application-Based and/or Web-Based Administration Tool
•	Government Grade FIPS 140-2 Level 4 Encryption from Client to Server to Printer

FollowMe Secure and Roaming Printing
FollowMe stores print jobs on the FollowMe Q-Server and releases them only when the user provides this identification at the printer. FollowMe offers flexibility to roam between printers, to ensure printing is not duplicated. If a printer is currently offline simply walk to the next available printer without having to go back to your workstation and re-print. Saving time and money in all environments where time is money.

Seamless Integration
FollowMe works in Windows™, LINUX™, Apple™, Unix™ and AS400™ based environments integrating seamlessly with your existing ID system (proximity, magnetic, smart cards or biometric identification such as fingerprint).

Supporting printing protocols such as Line Printer Remote (LPR) and printing from Windows Shared Printers FollowMe leaves the door open for integration with almost all operating systems in existence today. Applications such as SAP are easily integrated via LPR meaning that you can account for SAP print jobs to his user account and also ensure that those print jobs are only released to the printer when requested by the user.

Interactive Printing (FollowMe Printing)
FollowMe’s Interactive printing is the use of a hardware release device at the copier/printer or MFP. When printing via FollowMe’s interactive mode it requires the user to identify himself or herself at the printer to release their print job(s).

Interactive printing provides accountability and security for all print jobs that flow through the system. However interactive printing can be used in conjunction with Non-Interactive printing to provide a more flexible solution.

Non-Interactive Printing (Account for Printing)
The Non-Interactive mode within FollowMe provides an accounting only printing system that can be used to account for all printing that flows through the system on a per user basis and printer basis.

Non-Interactive printing can be used in conjunction with the Interactive mode if required. Non-Interactive printing can be enabled on a per printer basis.

Cost Savings
»	Reduced cost of ownership
»	Reduced device support costs
»	Reduced IT staff support overhead - Possible to standardise on single device manufacturer throughout organisation - Users not reliant on single device
»	Reduced running costs (consumables)

Example of Cost Savings
Savings based on 10 FollowMe units with Enterprise server software, 350 users and an annual throughput of 3 million pages.
»	Total annual saving of UK£22,500 (US$40,050)
»	Equivalent to an annual saving of UK£2,250 (US$4,005) per unit
»	Equivalent to an annual saving of UK£64 (US$113.92) per user
»	Equivalent to an annual saving of UK£0.0075 (US$0.0134) per page
NOTE: US$ savings are based on an exchange rate of 1.78 US$ to the UK£.
(Based on figures provided by the Portman Building Society)

Return On Investment

FollowMe has the highest ROI of any product in its market and typically pays for itself within the first year!

FollowMe plays an important role in your revenue assurance program.

Companies that are adopting a comprehensive revenue assurance program can achieve measurable results in the short-term and significantly improve financial performance for years to come.

For more information please contact us.

System Overview
FollowMe works on a Client-Server infrastructure with a central server or servers handling all print jobs in a similar way to a print server.

FollowMe is an all-in-one Output Cost Management system consisting of three core components:
	the Client, which is the user's workstation,
	the Q-Server, which is the print server, which stores all print jobs uploaded from the client, and manages all communications and
	the ID-Reader hardware (print release station), located on the printer allowing a variety of different recognition techniques to be sent to the server for authentication.

Three core components:

Printing to the Q-Server:

The user would use his normal ‘PRINT’ button and then print job is uploaded to the Q-Server.
Print to any printer:

The user must first authenticate at the FollowMe Hardware using any of the supported indentification technologies. Once authenticated the FollowMe Q-Server will release any pending print jobs. If the device (copier/printer/MFP) is copy patrol enabled the FollowMe Q-Server will signal the hardware to enable the copy patrol functionality.

Industry Sector Success Stories
Government	Chemical	Media	Manufacturing
Legal	Pharma	Audit & Consulting	Auto & Automotive
Education	Insurance & Healthcare	Financial Services	Petro Chemical

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Ringdale Inc. | Registered in Texas No. 1-74-2828735-7 | Registered Office: 101 Halmar Cove, Georgetown, Texas 78628

Generated 20 July 2008

FollowMe® Document Output Management • Secure and Auditable Copy, Fax & Print

FollowMe^® Document Output Management • Secure and Auditable Copy, Fax & Print